executive assistant岗位职责

Summary of Working Duties
工作概要
The position is responsible fproviding efficient timely high-quality support to the General Manager in daily work to ensure the smooth operation of business.
Responsibilities
主要工作职责
• Assist General Manager to complete daily work tracking, reporting the functional departments’ communication, coordination.
• Arrange high-level meeting schedule agenda, composes the meetings summary.
• Interact with internal customers (including teams in US, Japan India) external customers at all levels fevent, conference, meeting arrangement.
• Coordinate ensure each department to complete their required tasks within specified time frame good quality.
• Organize facilitate divisional level workshop, staffing meetings other activities.
• Collect relevant business data relevant business presentations.
• Take responsibility finternal external visitors’ logistic arrangement; coordinate with other Admin fthe best arrangement fVIPs.
• Coordinate to help the management get their support to implement QEHS management system.
• Other tasks assigned by General Manager.
Qualifications (Knowledge\Skills\Working Experience)
任职资格要求 (知识、技能和经验等的要求)
• Bachelor’s degree in business management related.
• Excellent communication language skills in both Chinese Japanese (English).
• 3 years above working experience as an assistant in MNCs.
• Comprehensive knowledge structure, excellent management experience, be flexible agile, can quickly grasp a variety of related business knowledge.
• Strong planning control, comprehensive analysis coordination ability, independent problem solving skills.
• Goodganization, planning, presentation skill administrative skills.
• Ability to prioritize effectively work under pressure.
• Proactive, high energy, high visibility, individual initiative, leadership attitude.
• Strong knowledge of MS Office, including Word, Excel, PowerPoint Outlook.

岗位职责:
Basic Role Responsibilities:
1.Proactively coordinate the calendar, maintain meeting schedule assisting in making arrangement fglobal teams.
2.Take meeting minutes follow up action items when required.
3.Establish maintain strong communication links with all internal external stakeholders, support CEO management team to ensure high efficiency.
4.Perform other administrative tasks using independent judgment discretion.
5. Other task as needed, aligned with business priorities.
Add Value Support:
•Manage multiple projects priorities initiates follow up to ensure timely achievement of commitments.
•Prepare presentations, announcement, reports other business information.
•Support on analytics reporting tasks as required.
任职要求:
1.Bachelor’s degree above, majin life science related is preferred.
2.Fluent English both in writtenal.
3.At least 5 years of experience in executive assistant role, MNC background is preferred.
4.Mature interpersonal skills, quick learner, easy going personality,ganizing ability, coordinating ability, team work spirit.
5.Demonstrated ability to work effectively, quick response to supervisor’s request, think on one’s feet. Strong problem-solving skill.

行政工作支持
为总经理安排会议及预约，记录在工作日记中，确保总经理使用正确的文件。
按要求参加部门经理会议和行政会议等。
正确记录会议并及时传送到相关人员。
完成上级交待的其它任务。
按要求为商务旅行安排行程。
负责总经理日常费用的报销。
与其他部门的协调
作为一个协调员，就排班安排、考勤记录、休假记录及其他相关事宜等与人力资源部进行沟通协调。
同酒店各管理层和部门领导及员工保持良好的关系，创造和谐融洽的工作环境。
档案整理
作好各类文件资料的追溯和跟进管理，以便各相关事宜能得到及时准确的处理。