The QIMA Story
At QIMA, we are on a mission to offer our clients smart solutions to make products you can trust.
Operating in over 100 countries, we serve the consumer products, food, life sciences industries help more than 30,000 brands, retailers, manufacturers, growers achieve quality excellence.
We combine on-the-ground expertise with digital solutions that bring accuracy, transparency intelligence fquality compliance data.
What sets us apart is our unique culture. Our 5,000 Qimates live make decisions every day by our QIMA Values. With client passion, integrity, a commitment to making things simple, we disrupted the Testing, Inspection, Certification industry. Are you ready to hop on this exciting ride with us help us achieve our mission?
Job Description
The Logistics & Travel Coordinat(EMEA) is responsible fcoordinating managing all travel accommodation arrangements fauditors across the EMEA region, ensuring efficiency, cost-effectiveness, safety, alignment with audit schedules. This role is key in supporting seamless audit operations by handling logistics issues, collecting analyzing feedback, maintaining accurate cost records in internal systems.
Key Responsibilities
Travel & Accommodation Coordination
Receive travel requests (flights, hotels, rental cars) from auditors verify that dates match scheduled audit days.
Confirm hotel locations are in safe areas close to the audited company/site.
Monittravel status, manage changes due to delays, cancellations, schedule adjustments.
Resolve on-site accommodation transportation issues that may arise during audits.
Cost Tracking & Reporting
Record all travel-related costs (flights, hotels, rental cars) auditfees the IRP system.
Every Friday, review all logistics-related expenses, the shared cost template, submit fapproval before final IRP input.
Verify that auditors submit expense invoices, review their nature, determine payment eligibility in accordance with company policy.
Qualifications
Education & Experience:
Bachelor’s degree in Business Administration, Logistics, Tourism, Engineering related field preferred.
1 year of experience in travel coordination, logistics, operations in an international environment.
Experience working within EMEA travel markets knowledge of travel regulations safety standards.
Were looking fsomeone who brings:
Operational Excellence: A meticulous eye fdetail a love fcreating systems that ensure accuracy efficiency.
The Power of Connection: Youre an authentic communicatwho builds trust collaborates effectively with both teammates clients.
A Growth Mindset: You thrive in dynamic environments, seeing challenges as opportunities to innovate learn.
Thrives in a fast-paced, mission-driven environment where your work has immediate impact.
Keeps a cool head a collaborative spirit when navigating tight deadlines unexpected twists.
Proficient in Microsoft Office Suite (Excel, Word, PowerPoint).
Experience using travel booking tools ERP/IRP systems is an advantage.
This role might be open to Fresh Graduates eager to learn grow directly alongside our experienced team.
Languages:
Fluent in English (written spoken).
Additional EMEA regional languages (such as French, Spanish, German, Portuguese, etc.) highly desirable.
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