Job Descriptions
This role is responsible fcoordinating supporting MS FTEs to manage dispatched employee (A-Staff) lifecycle, apply fChina government benefits with talent attraction retention purpose. At the same time, coordinating administering special employee data requests by the government flegal compliance. This includes but not limits Beijing/Shanghai Hukou application, China Green Card application, local government incentive programs application as well as government special employee data requests coordination with legal compliance.
MajResponsibilities
61 A-Staff management
o Work with the procurement team to set up the hiring process of dispatched employees making sure the hiring process is always up to date in compliance with Microsoft External Staff Policy.
o Ensure that every hiring request is reviewed processed in accordance with the Microsoft Policies the Chinese LabLaws.
o Work coordinate with the Agencies to ensure a smooth dispatched employee recruiting, onboarding, in-employment offboarding, other employee lifecycle management.
o Ensure that all Agency contracts (SoWs & Changeders etc.) are up to date renewed in a timely manner.
o Support monthly Agency payment to ensure compliance with MS policy, such as PO, Engagement ID, invoice POE management.
o Deal with internal queries raised by Microsoft FTEs on dispatched employee hiring process & policies through AskHR tool.
o Provide SponsManagers with PIP advice based on the Chinese LabLaw Microsoft guidelines helping the SponsManagers involve CELA fprofessional legal advice when necessary.
o Be familiar with the dispatched employee laws & policies especially in terms of extending & terminating assignments being prepared to answer SponsMangers’ inquiry helping them resolve issues related to dispatched employees at any times.
o Prepare monthly MSRA report work with the Agencies to make sure the dispatched employees are paid correctly from the correct cost centers.
o Review the monthly report provided by the Agencies to make sure that Microsoft is charged correctly fthe dispatched employee service provided.
o Contribute to preparing the Quarterly Business Review (QBR) report.
o Ensure that the HR system is maintained correctly inform the SponsManagers to make corrections in case of any errors.
o Assist SponsManagers in onboarding new dispatching staff, extending/ terminating their assignments, updating data changes in the HR system, helping the SponsManagers involve the right team to help them solve problems.
o maintain HR SOP DTP in case of any process changes.
o Review P-files provided by the Agencies coordinate with the Agencies to make corrections when needed.
o Respond to audit requests by providing the correct materials.
o Maintain manage Agency Temporary (A-) Staff Management portal other SharePoint sites, such as access management contents update.
o Act as the liaison between the Microsoft SponsManagers the Agencies.
o Work with CELA team to identify & mitigate possible employment risks when necessary.
o Work with the procurement team to manage Agencies performance.
61 Local Government Incentive Programs Application Support
o Work with the outsourced vendors to understlocal government incentive programs make proposals fbusiness decisions.
o Support eligible FTEs to apply fthe incentives in a legal way.
o Coordinating with internal relevant parties to pay the incentives to the eligible FTEs when needed.
o Coordinate with the outsourced vendors/government officers to interpret the local incentive programs when needed.
o Ensure that the incentive application data is appropriately managed recorded.
o Maintaining the incentive application SOP & Portal.
o Answer Microsoft FTEs queries regarding local incentive programs application through AskHR tool.
61 Beijing/Shanghai Hukou/China Green Card Application Support
o Work with outsourced vendors to understBeijing/Shanghai Hukou policies rules them at our Hukou portal.
o Coordinate outsourced vendors/government officers to interpret the Hukou/China Green Card policy when needed.
o Support HR UR team ffresh-out hiring with Beijing/Shanghai Hukou quota.
o Support eligible FTE to apply fBeijing/Shanghai Hukou with an appropriate channel, including documentation company stamp support.
o Support eligible foreign FTEs China Green Card application.
61 Government Special Data Request Management
o Coordinate with CELA/all stakeholders to evaluate if the government special data request will be provided
o Support the special employee data collection in a legal way if global HR Report team cannot provide
o Coordinate clarify with the government data requester fminimizing the legal risks to the company.
o Work with outsourced vendors to provide data to the government.
o Work with procurement to manage outsourced vendor’s performance.
61 Other tasks related to China FTE special needs
o Attend the Monthly Suzhou Site Council Meeting on behalf of the HR Team
o Act as one of the site Emergency Response Team members to coordinate in case of emergencies.
o Other ad hoc tasks
Qualifications
61 Education & work experience background preference
o Bachelor’s degree equivalent above in HR Management, Law, Society, Computer Science Information Management preferred.
o 5+ years’ working experience in HR, Legal business administration.
61 HR capability requirement preference
o UnderstHR system operation processes.
o Strong sense in handling confidential sensitive information
61 Government relationship capability requirement preference
o Understgovernment relevant policies rules
o Good at communication with government officers
61 Other soft skill requirement preference
o Good commof English o Strong communication coordination skills
o Good at handling difficult scenarios
o Good teamwork
o Willing to take accountabilities work under pressure
o Ability to handle multi-tasks in very tight time timeline
